Wheelhouse Square Flats (the Charity) is an almshouse charity which provides almshouses for persons of limited means resident in the Borough of Scarborough. The Charity is committed to protecting and respecting your privacy. This policy, together with any other documents referred to on it, sets out the basis on which any personal data the Charity collects from you, or that you provide to us, will be processed by us. Please read the following carefully to understand the Charity’s practices regarding your personal data and how the Charity will treat it.
The Charity’s address is:
Wheelhouse Square Flats, Dean Road, Scarborough YO12 7SP.
The Charity’s website is https://wheelhouse-almshouse.org.uk and is owned and operated by Wheelhouse Square Flats.
PERSONAL DATA
Under the General Data Protection Regulation (Regulation (EU) 2016/679) (the GDPR) and Data Protection Act 2018 (the Act), personal data is defined as ‘any information relating to an identified or identifiable natural person (the data subject), by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person’.
THE DATA CONTROLLER
A data controller is the individual or legal person who controls and is responsible to keep and use personal data in paper or electronic files. The Charity is the data controller as defined by relevant data protection laws and regulations.
LAWFUL PROCESSING
The lawful bases for processing are set out in Article 6 of the GDPR. At least one of these must apply whenever personal data is to be processed:
(a) Consent: you have given your freely, specific, informed or unambiguous consent for your personal data to be processed for a specific purpose.
(b) Contract performance: the processing is necessary for the performance of a contract you have with Charity, which had asked you to take specific steps before entering into a contract.
(c) Compliance with legal obligation: the processing is necessary for the Charity to comply with the law for tax, social security, and employment purposes (not including contractual obligations).
(d) Protection of vital interests: the processing is vital to an individual’s survival.
(e) Public interest: the processing is necessary for the Charity to perform a task that is in the public interest or for its official functions, and the task or function has a clear basis in law.
(f) Legitimate interests: the processing is necessary for the legitimate interests of the Charity, or the legitimate interests of a third-party, unless there is a good reason to protect the individual’s personal data that overrides those legitimate interests.
DATA RIGHTS
Your data subject rights are listed below:
- the right of access
- the right to rectification
- the right to erasure or right to be forgotten
- the right to restriction of processing
- the right to be informed
- the right to data portability
- the right to object
- the right not to be subject to a decision based solely on automated processing
Under the GDPR and the Act, you may ask for a copy of the information the Charity holds about you and you may request rectifications be made to this information if it is inaccurate or not up to date. If you wish you exercise any of the above rights, please email us at xxxxx or write to us at the above addresses.
PERSONAL DATA THE CHARITY COLLECTS
The Charity may collect the following information:
(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);
(b) information that you provide to us for the purpose of registering with us (including names, addresses, email addresses, telephone numbers);
(c) any other information that you choose to send to the Charity; and
(d) correspondence data
The Charity may also collect personal data and special categories from the residents and other individuals with ties to the Charity. The information includes:
- names;
- current and previous addresses;
- health information;
- financial data; and
- next of kin names and contact details.
If you wish you find out more information about the personal data the Charity automatically collects when you visit its website, please read the Charity’s Cookie Policy.
HOW THE CHARITY USES YOUR PERSONAL DATA
The Charity uses your personal data for the following purposes:
- to manage the affairs of the Charity
- to administer residents records;
- to promote the interest of the Charity; and
- to inform you of news, events, activities and services relating to the Charity.
SHARING YOUR PERSONAL DATA
The Charity may disclose your personal information to third parties if the Charity is under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements, or to protect the rights, property, or safety of the Charity, or other individuals. This includes exchanging information with other companies and organisations for the purposes of safeguarding or other statutory obligations the Charity has to comply with as well as those organisations with whom you and the Charity have reciprocal agreements for providing professional or other services.
THIRD PARTY WEBSITES
The Charity’s site may, from time to time, contain links to and from the websites of advertisers or other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that the Charity does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
PROTECTING YOUR PERSONAL DATA
The data that the Charity collects from you will be processed at its servers in the UK.
If personal data is transferred outside the UK or EEA to a country without a designated adequacy rating, the Charity will request the data subject’s consent before processing the data. Consent will not be sought where the processor’s Binding Corporate Rules, Standard Contractual Clauses or contractual clauses stipulate that the data will be processed in accordance with the GDPR.
SECURITY OF YOUR INFORMATION
To help protect the privacy of data and personally identifiable information you transmit through use of this our website, the Charity maintains physical, technical and administrative safeguards. The Charity updates and tests its security technology on an ongoing basis. The Charity restricts access to your personal data to those employees of the Charity who need to know that information to provide benefits or services to you. In addition, the Charity trains its employees about the importance of confidentiality and maintaining the privacy and security of your information. The Charity commits to taking appropriate disciplinary measures to enforce its employees’ privacy responsibilities.
HOW LONG THE CHARITY STORES YOUR PERSONAL DATA FOR
The Charity stores your personal data in accordance with its Data Protection policy. This policy is regularly reviewed and updated to ensure the Charity does not store your data for longer than is necessary. The Charity also reviews how and where it stores any data to ensure that it meets its obligation to store data securely.
In addition, some of the data the Charity holds may be subject to certain legal and regulatory obligations, which provide a minimum retention period for different types of data. The retention period varies depending on the data the Charity holds.
CHANGES TO THE THIS PRIVACY POLICY
This privacy policy was last updated on 20 June 2022. The Charity reserves the right to vary this privacy policy from time to time. Such variations become effective on posting on this website. Your subsequent use of this website or submission of personal information to the Charity will be deemed to signify your acceptance to the variations.
COMPLAINTS
For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns
Contact details
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate)